Palestine Public Library District
Trustees Monthly Board Meeting
October 11, 2017 4:30 P.M.
Board Meetings are held at the central tables in the library if a quorum exists.
CALL TO ORDER
Budget & Appropriation Hearing
Ordinance No. 17-3 Budget and Appropriation- Action
monthly board meeting
Call to Order
APPROVAL OF MINUTES
CORRESPONDENCE & COMMUNICATIONS
Palestine Chamber of Commerce: Tuesday, October 10th, 2017 at 6:00 p.m. at the Chamber Office
FINANCIAL REPORT- Approval of Bills
DIRECTOR’S REPORT- Attached
Finance- K. Elder-
Biggs Year End Report Sent to Raymond, Diana, Edward Jones and Trustees
Working Cash Reimbursement for FY 2016-17 Transfer from General Fund for $12,500.00
Personnel- S. Repp-
Policy- N. Kincaid-
Building- W. Fritchie-
Parking lot lights and Store room lights- Discussion
Equipment- R. Taylor-
Tax Levy Ordinance 17-10- Action
Special Reserve Fund Ordinance 17-11- Action
Herning and Claypool Grant Submissions
Erate Full Funding FY 2017-18
Patron Count Week of October 23-27th
Serving Our Public: Chapter 12 Safety Review
Ordinances are the most formal means and methods for the library boards of trustees to take action, and, along with motions, seconds, and voting records at meetings and recorded in meeting minutes, they comprise the proper legal manner for board actions.
For more details on this and other library administrations visit: http://www.cyberdriveillinois.com/departments/library/ARR/home.html
The Palestine Public Library Board of Trustees met on July 11, 2017, at
4:30 p.m. in the library. The meeting was called to order by the president, Jim Kincaid. Kristie Elder, Walter Fritchie, Jim Kincaid, Nancy Kincaid, Sherry Repp, and Bob Taylor answered roll call. Laurel Adams, library director, was also present. Linda Russell was absent.
APPROVAL OF MINUTES.
Bob moved that the minutes of the June meeting be amended to read May minutes instead of February minutes and then be approved. Walter seconded the motion. Motion carried.
CORRESPONDENCE AND COMMUNICATIONS.
Correspondence was from the Palestine Chamber of Commerce about their monthly meeting, July 11, at 7:00 p.m.
The financial report for June was presented. The balance as of June 30, 2017, was $4,957.18. Walter moved that the bills be paid, and the financial report be accepted. Nancy seconded the motion. Motion carried.
1) Li’l Ones Story Hour, Knitting, and Adult Reading are ongoing. 2) The Summer Reading Program is well underway. 3) Maggie Collier, Jacob Eckert, and Opal Bland are volunteers for the library.
Finance. Kristie moved to transfer $5,000 from the Working Cash Fund to the General Fund. Walter seconded the motion. Motion carried.
Personnel. Walter moved to increase salaries per the recommendation of the Personnel Committee. Sherry seconded the motion. Motion carried.
Equipment. Jim is checking with Otie’s Electric about the outside light that needs a new bulb.
Prevailing Rate of Wages Ordinance 17-1. Walter moved to approve the Prevailing Rate of Wages Ordinance 17-1. Nancy seconded the motion. Motion carried.
Board Meeting Dates Ordinance 17-2. Tabled.
Safety Officer. Jim appointed Laurel as Safety Officer for the Library.
Strategic Plan Review. Board trustees should be thinking of ideas for the Strategic Plan.
Tentative Budget and Appropriation Meeting. The Finance Committee will meet on July 18 to work on the tentative budget and appropriations.
Quarterly Transfers. Sherry moved to approve the quarterly transfers to the appropriate accounts for 2017-2018. Kristie seconded the motion. Motion carried.
Nancy moved that the meeting be adjourned. Bob seconded the motion. Motion carried.
The meeting was adjourned at 5:55 p.m.
Sherry Repp, Secretary
The regularly scheduled board meeting for October 10, 2017 has been moved to October 11, 2017 at 4:30 to allow for 30 days notice of the Budget and Appropriation Ordinance 17- 3 hearing. The hearing will be held at the central tables at that time. The Temporary Budget and Appropriation can be found below or in paper form at the library.
201 S. WASHINGTON ST., PALESTINE, IL 62451
P: 618.586.5317 E: email@example.com F: 618.586.9711